There are many benefits of investing in HR software and solutions. Discover how technology and services can improve your business results and brand.
Information systems and technology have changed the way that organisations and companies operate today.
Thanks to their implementation and utilisation, important improvements are made, business processes are automated, the data they hold and analyse can be used for business decision-making and, most significantly, successful execution of data analytics and acting on what this data tells us, achieves many advantages over market competitors.
Understanding HR management within your own business will help you to choose the right software for your company. Knowing what questions to ask and what you’re looking for a system to achieve will help you to choose the correct solution. Some questions to ask yourself include:
- What are the business goals and what functionality would align with these?
- Who will be using the solution (just HR, management or every employee)?
- What are the timescales for implementation?
- What’s the budget?
- Do you have the buy-in to move forward from people within the business?
In this way, the company can utilise HR tech to create strategies and processes to increase competitiveness, help the organisation to adapt to specific market situations and, ultimately, help to improve productivity and efficiencies.
Other benefits that HR solutions can bring to brands include improved employer branding, employee advocacy, social integration and collaboration.
In order to achieve these results, the Human Resources department must possess the appropriate tools that will allow them to put processes and plans in place. Obviously, in times of economic recession it seems clear that any investment must improve business performance in either the short, medium or long term.
When investing in technology for HR management it’s not always easy to show what positive impact it will have in the very short term. Such investments tend to be perceived as an added cost to the organisation. However, nothing could be further from the truth.
The main objective of this article is to analyse how the computer products known as “Human Resources Management Systems” (HRMS) really help to improve the efficiency of your people management and how the added value that these management tools bring to the organisation can be identified, measured and compared.
It is a fact that HR software is increasingly evolving in the market and technology is allowing suppliers like us to include innovative functionality, enabling users to do more, work more efficiently and securely access data at any time from anywhere.
At the same time, the demand for such systems by human resources managers is growing. It seems, therefore, that the market sees them as a useful product that achieves the principles of efficiency required from any business solution.
If well applied, an investment in an HR technology system can bring to a company many economic and strategic advantages in their market. Just some of the many reasons why companies should invest in HR technology include:
Increase of the productivity and efficiency of the HR department staff. The time costs of this department are considerably reduced with the appropriate software tools:
- Direct communication with the HR department to inform or ask for any kind of permission without having to leave the job position
- Streamlines processes and less paperwork
- Automatically updated information
- Notifications and reminders to improve compliance and productivity
A greater knowledge of inefficiencies and their associated costs
- Visibility of absence trends and costs
- The ability to minimise the occurence of a reduced workforce due to popular holiday periods throughout the year
- Instant access to turnover figures to allow for the introduction of informed internal processes to improve the situation
Improvement and reduction of personnel selection process costs
- Attraction of candidates
- Interviewing time, reference checking, travel expenses, etc.
- The cost of the job position until it is covered by a new candidate (normally this takes around two weeks)
Information is power
- HR solutions provide an important source of information in many fields, which support the decisions made on a daily basis by the managers of a brand or department managers
Reduction of the job performance evaluation costs
- If integrated with a time and attendance system, HR software can be used to improve timekeeping and make employees aware of the impact this has on the business
Improved learning and development
- As mentioned previously, lower staff turnover means less costs and training sessions and materials for new employees, as well as the supervision required during these periods
More motivated employees, better results
- The improvement in personnel selection allows you to recruit top talent
- The acknowledgement of the capabilities and potential of the employees by HR department improves confidence
- Greater motivation improves efficiency, productivity and morale. As a result the company culture improves
SaaS software: a technology you can believe in
The most commonly used (and now default) model of HR solutions delivery is in ‘the cloud’, also known as Software as a Service (SaaS). SaaS is a software distribution system where the data and logical support are hosted on servers managed by a hosting company, to which you have secure access via the internet.
Maintenance, daily operation and support of the software are taken care of by your provider and as such this reduces the IT burden and security concerns associated with historical ‘client-maintained’ solutions.
SaaS services give companies the opportunity to gain an advantage over their standard HR processes with a new level of flexibility, usability and understanding, rather than being limited by the technical complexity and updates of in-house software.
The impact that a SaaS or Cloud application can have on a company goes from automating simple processes, such as holiday periods, absence, training, employee self services to implementing efficient systems that increase productivity and work management.
As previously mentioned, this has a positive effect on the employee’s workload and, as a result, their morale and work satisfaction.
Through the cloud system, the employee can request holiday or record an absence without having to fill out physical forms or manually take requests to their manager for verification/authorisation.
Employees simply log in from wherever they are, at whatever time of day they want. An HR system can also be used to apply for new roles within the business, this can reduce recruitment costs, improve career prospects within the business and reduce turnover.