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Easy-to-use absence management software

Absence Management Software for Absence Tracking

Absence management system features

Employees can:

  • See who’s off
  • View remaining holiday balance
  • Request holiday and log absences
  • Upload supporting documents

Managers can:

  • Check absence calendars
  • View, verify or decline absence requests
  • Monitor remaining holiday balances of team members

HR can:

  • Report on all paid and unpaid employee absence
  • Configure approval processes
  • Automatically calculate the Bradford Factor
  • Reduce absence costs

Self-service absence logging

Employees require easy to use and dependable absence management software, to log their absences from anywhere. Ciphr’s absence management system enables employees to request annual leave, log their sickness absence as well as multiple other absence reasons. Employees can also attach supporting documentation, such as doctor’s notes, to their record. Managers can view and verify these records, while the HR department is able to create reports and track absence trends.

View team availability

Ciphr HR enables your people to see who is off in their team, or in the organisation. This is a handy tool to check if there are annual leave clashes and to plan out projects, ensuring that the right people are available.

Absence tracking reporting

With automated reporting, absence tracking becomes manageable for any size organisation. View trends to spot any changes in the behaviour of your employees – especially important during turbulent times. Absence tracking analytics enables you to act quickly and identify any areas that need improvement, helping to greatly reduce the cost of staff absence.

Onboarding

Calculate Bradford factor

Ciphr HR automatically calculates the Bradford Factor for each employee and can trigger notifications when an employee’s Bradford factor exceeds a threshold you have set.

Connect absence management to your other solutions

Ciphr’s absence management functionality is available as standard within Ciphr’s HR software and integrates seamlessly across the Ciphr Connect platform as well as our ecosystem of partners. Ensure that your payroll is up to date and your rostering is accurate with integrated absence management.

What is absence management software?

Absence management software helps you to efficiently manage and report on a wide variety of employee absences, including sickness and holidays, and the cost of absence. Absence tracking can be increasingly complex, covering both short-term and long-term sickness, and may require supporting documentation including a comprehensive absence management policy. You’ll also need a robust absence management system in place, such as Ciphr HR, that allows for easy absence management for both employers and employees.

St Marys Hospice

“People can log their own self-certified sickness and the HR team has access to Bradford Factor score reporting, too. We can now keep a much closer eye on people’s absence, and we have much better control as an organisation – which is saving us time and money.”

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To discuss how Ciphr could help your organisation, call us now 01628 814242.
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    Absence management software FAQs

    Absence management software is a reliable way for employees and managers to digitally request, approve and record holidays, sickness and other types of absence. It also gives your HR team the data and metrics they need to allocate time off fairly and accurately, and spot potential absence trends early.

    The best way to track employee absences is via absence management software. Because it makes spotting absence trends easy, your HR people can take action before absence becomes a problem.

    An attendance management system lets employees request annual leave, log sick days and other reasons for not being at work, and add supporting proof such as doctor’s notes to their record. Managers view and verify records, while the HR department reports on absence, trends, and plans appropriate interventions if needed

    An absence management system puts you in control of staff absence by giving you a clear and accurate picture of holidays, sickness and more. It reveals trends so you can act quickly, and it supports planning by preventing awkward clashes where too many members of staff are off work at once. The best absence management systems will integrate with an organisation's central HR software and payroll software.

    When too many staff are off work at one time, your organisation’s productivity will suffer. An absence trend nobody notices until it’s too late - such as high levels of sickness absence - can cause real problems and affect your bottom line. Without software to help, it’s a struggle to organise and monitor workers’ holidays and sick days. The software makes all this simple, storing people’s records securely and accurately, then reporting back with a variety of useful insights.

    Ciphr’s absence management software helps you manage and report on sickness and holidays, as well as revealing the true cost of absence. You can track absence in many ways, exploring short-term and long-term sickness with the help of supporting documentation. It’s easy to build a detailed absence management policy for the system to follow. Ours is just as handy for employees as employers, giving people easy control over holiday requests and letting them upload supporting evidence for sickness and other absences. We also provide top-class support to our clients every day of the year.

    Ciphr’s absence management software helps you manage and report on sickness and holidays, as well as revealing the true cost of absence. You can track absence in many ways, exploring short-term and long-term sickness with the help of supporting documentation. It’s easy to build a detailed absence management policy for the system to follow. Ours is just as handy for employees as employers, giving people easy control over holiday requests and letting them upload supporting evidence for sickness and other absences. We also provide top-class support to our clients every day of the year.

    Absence management software uses data from employees, managers and HR to manage and report on absence. It makes requesting holidays easy, fast and fair for employees. It produces reports so you can identify trends and plan appropriate interventions if absence is negatively affecting your organisation.

    A staff holiday booking system is exactly that. It tracks holidays, and does it well, but that’s all. Absence management software collects and analyses data from more sources, under many different absence-led circumstances, to give you a granular, deeper picture of the current situation and any developing trends.

    The best leave management systems report back on a variety of data inputted by HR, employees, and managers. It isn’t just about annual leave - it also analyses sickness and other absences, helping you identify emerging trends, and it makes sure holidays and time off is allocated fairly and accurately. It’s also handy for productivity, since there’s no risk of everyone being away from work at the same time.

    It’s all about knowledge. Software for absence management puts you incontrol, which gives you the power to make better decisions. You’ll know who is on holiday, off sick, or on a course or at a conference, making planning easier. Employees have their own records, HR has the data needed to run everything smoothly. All this saves time, hassle, and money.

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