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Integrated HR & payroll software built for UK needs

One system. One set of data. One partner.  

Ciphr's integrated software suite is designed for mid-size UK organisations that want to get more from their data, cut admin, and make HR a genuine strategic force. 

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Trusted by 1,400 UK organisations, including:

One suite. No silos.
Our powerful products are even stronger together

Why Ciphr?

Most HR teams are running too many systems that don't talk to each other. That means duplicated data, manual fixes, and an HR function that spends more time firefighting than driving the business forward. 

Ciphr changes that. 

 

  • Save 6+ hours a week on HR admin 
  • Greater confidence in your payroll data (and fewer late nights)
  • One version of your people data across your teams
  • Employees self-serve. HR stops repeating itself
  • Board-ready insights without building reports from scratch
  • UK-based experts on hand when you need them
  • ISO 27001 certified. GDPR-compliant. UK-hosted software
Ciphr dashboard

HR users save 6+ hours a week* with Ciphr's integrated suite of solutions

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HR software

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Payroll

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In-built AI

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Analytics

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Benefits

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Learning

All the HR tools you need, in one place 

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Employee
self-service

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AI-enhanced functionality

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Pay, reward and benefits

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Absence management

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Performance
reviews

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Advanced analytics

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Mobile
HR software

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Configurable
workflows

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Automated workflows

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UK compliance tools

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Employee relations & case management

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Configurable branding

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And award-winning payroll software

Ciphr Payroll was named the best Software Product of the Year at the Chartered Institute of Payroll Professionals (CIPP) Annual Excellence Awards 2025

It integrates with Ciphr HR software for real-time, seamless data transfers between HR and payroll data. Putting you in control and minimising the risk of errors or delays. 

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"We chose Ciphr over alternatives due to its greater flexibility, more modern and user-friendly design, and overall system aesthetics.

"Ciphr offered a more intuitive and scalable solution [than competitors] that better aligned with our business needs and future plans.

"A key requirement was also the ability to integrate directly with an in-house payroll solution, enabling a
more streamlined and connected approach across HR and payroll." 

Jo P

HR manager, manufacturing company with 500-1,000 employees

Why thousands of UK SMEs trust our HR and payroll software

  • Self-service access puts HR admin in everyone's hands
  • Fully GDPR-compliant, UK-based hosting and support
  • Powerful analytics and reporting: uncover insights, manage absence, and spot top performers instantly
  • Seamless integration with leading UK payroll, learning, and recruitment systems
  • Manage employee relations, safeguarding and compliance in the same system
  • UK-based customer care team

Fosway Core Challenger
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Why choose Ciphr's integrated HR and payroll software?

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ISO security certified

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GDPR-compliant

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UK-based implementation and service support

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Pause/resume, real-time HR-payroll data integration

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Seamless native system integrations

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Software that grows with you

5star

 

"There is an effective module for everything we need in one package, which just works much better than having six different systems as we did previously.

"The new core UI makes it really easy to see everything in one place, and employees rarely need help finding what the need. The payroll integration works really well and saves us [maintaining] two different sets of employment data."

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Review via Capterra

How Ciphr stacks up

Many platforms claim to do HR and payroll. Few do both well. And almost none do it within a single integrated UK-built system that delivers an excellent user experience (UX).  

The table below focuses on the decisions that matter to mid-size UK organisations: integration depth, compliance coverage, AI capability and governance, data analytics, and whether you'll get real support when you need it. 

What matters Ciphr Global-first platforms Legacy UK providers
Integration and data      
Native HR and payroll in one system HR and payroll built together. One data set, no manual sync required Payroll typically via third-party integration or add-on Available but often separate products sold as a bundle
Real-time HR to payroll data flow Pause/resume sync gives payroll teams full control Integration-dependent; data lag common Varies by implementation and product version
Single source of truth for people data One integrated record across HR, payroll, learning, recruitment and benefits boosts data accuracy and security Depends how many modules are connected Data fragmentation risk where products are separate
UK focus and compliance      
Built for UK compliance UK-only. RTW checks, GDPR controls, HMRC-compliant payroll, UK-hosted data Global platform adapted for UK. Compliance features vary UK-focused, though depth varies by product
UK-based support and implementation Dedicated UK team for implementation, onboarding and ongoing support Support often routed offshore or via chatbot UK support available but resource levels vary
ISO 27001 certified, UK data hosting ISO 27001 certified. Your data stays in the UK Security certifications vary. Data residency often outside UK Some hold relevant certifications
AI and analytics      
AI built into the platform (not bolted on) Purpose-built AI with full data governance built-in AI features present but often limited to basic assistant Roadmap items for many; full AI capability limited
Reporting and analytics for the board Real-time dashboards. Built-in analytics across all modules. AI has access to data in line with user permissions Reporting available but may require data export or third-party tools, especially for AI analysis Analytics capability varies significantly by product
Breadth and suitability of platform      
Full suite: HR, payroll, recruitment, learning, benefits All five, natively integrated, from one UK provider Core HR strong; payroll and learning often delivered via partners Payroll strong; HR capability and UX can lag
Scales from 200 to 2,000 employees Designed specifically for UK mid-size organisations. Configurable as you grow. Modern user experience (UK) Often better suited to smaller orgs or global enterprise; mid-market and regional needs can feel underserved Some skew toward larger enterprise; can be over-engineered for SME needs. UX can feel dated

Based on publicly available information from vendor websites and third-party review platforms. Competitor capabilities may vary by package, configuration, or market. Accurate at time of publication. 

Is Ciphr HR and payroll right for you?

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UK-based organisation

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200-2000 employees

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UK compliance requirements

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Integrated HR and payroll

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Easy to use system

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Expert implementation and technical support

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Configurable system that grows with you

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Intelligent analytics and insights

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In-built AI tools that speed up work

Book a tailored demo

Find out if Ciphr HR and payroll is the right fit for you

It's impossible to decide which HR and payroll software is right for your organisation without seeing it for yourself.

We'll tailor a free, no-obligation demo so you can see how our integrated solutions could reduce day-to-day admin, improve data accuracy, and simplify compliance.

Just fill in the form and one of our experts will be in touch right away.

* Source: 2025 customer survey

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