Employee onboarding software for busy HR teams

Ciphr’s onboarding software empowers you to create a personalised onboarding programme, from the moment they’ve signed the contract to their first days on the job.

Inform by sharing key information, educate with targeted content, making every employee feel welcomed, and engage with bespoke branding.

Ciphr Onboarding Software

Employees can:

  • Receive timely and up-to-date information

  • Engage early with their employer’s ethos

  • Share important details, such as bank details

HR can:

  • Integrate with Ciphr HR, removing the need for duplication of effort

  • Promote company culture by taking control of branding

  • Distribute a wide range of content to new starters

Remote online onboarding

First impressions count, none more so than when employees start a new job. In the hybrid world of work, you can still connect your employees to your organisation, even before they start, with an online employee induction powered by Ciphr Onboarding.

With the shift to remote work, HR teams have found that business continuity hangs on being able to successfully onboard staff remotely. With Ciphr Onboarding, new starters are not bound to the office as they can access and sign all documents remotely, start to familiarise themselves with the organisation and get acquainted with their new colleagues.

Communication driving employee engagement

Once a new hire has received a job offer, there can sometimes be a fallow period, with little to no communication from HR – new starters can feel disengaged, or worried about the decision they’ve made.

With Ciphr’s automated employee onboarding software, you can keep in touch with new hires every step of the way. From exchanging important documentation to letting them know about key information, such as their starting day or equipment updates, employees always feel reassured and welcomed.

onboarding hub
Nescot logo

“Our onboarding hub includes lots of information about our organisation. It encourages new members of staff to take a look and see what our company is about. They can start to get to know our policies and procedures and also view staff benefits so that they are looking forward to joining.”

A connected experience

As well as being available as a standalone tool, Ciphr Onboarding also integrates with the rest of the Ciphr Connect HCM platform so your onboarding process can link up harmoniously with your other HR processes.

Use Ciphr iRecruit to discover and hire new talent, then transfer them to onboarding. Once onboarded, Ciphr HR becomes your home for all people management activities and a single source of truth. Save time from inputting the same data into different systems and provide a frictionless user experience.

Personalised onboarding content

We’ve all become accustomed to personalisation in our daily lives, from the way we consume media to how we shop. To echo the consumer experience, organisations should ensure they’re offering a personalised onboarding experience to their new hires.

With Ciphr Onboarding, you can customise your onboarding hub with your branding, including pictures, videos, and documentation that is most relevant to your new starters.

Personalised onboarding content

Streamline onboarding processes

The starter pack can be a time-consuming manual exercise that requires you to continually check that your documents are complete and relevant for every new starter. With staff induction software, you can ensure new starters receive the right information and documentation, automatically, giving a great employee experience, even before their first day.

Streamline onboarding processes
Ciphr’s onboarding feature
kiwipower logo

“Ciphr’s onboarding feature set it apart; I liked that new starters could access the platform before they became an employee – that they could sign their contract electronically, and view information about the company such as a welcome video from the CEO. These users can then easily be converted into a ‘normal’ Ciphr HR user and gain access to the full system on their first day.”

Capture information before they start

Empower new starters to hit the ground running by providing onboarding information, such as emergency contact information, banks details and essential documentation, before their start date.

What is onboarding software?

While the concept of onboarding has been around since the 1970s, onboarding software today aims to make the process of developing new hires to knowledgeable employees smooth and painless for both HR teams and employees. Human resources onboarding software, such as Ciphr Onboarding, can become the backbone of your induction programme, providing a seamless candidate experience. Automate inefficient manual processes, such as forms or emails, and promote your culture with bespoke branding.

Employee onboarding software FAQs

Employee onboarding software helps organisations to engage with and inform new hires in the period between signing a contract and starting with their new employer. You can use it to share information about your business - its mission and values - and the new hire’s colleagues and working location. It can also be used to collect essential information (such as bank details) before their first day, and even to invite them to complete training. Employee onboarding software is crucial for engaging new talent and helping them to become productive members of your team as quickly as possible.

You can use employee onboarding software to design a personalised onboarding programme for a new starter - from the moment they sign their contract to their first day on the job - and monitor their completion of induction tasks.. It lets you share key information with new hires, educate them with targeted content, make them feel welcome, and create strong employee brand engagement early into their time with your organisation.

Organisations of every size and in every sector use onboarding software. However many employees you have, it’s the best way to keep control of the process, make sure every box is ticked, and maximise the chances of keeping the great hires you’ve worked so hard to recruit.

Digital employee onboarding is the same process you’d use to personally welcome a new hire, just done digitally. Digital tools can help you to standardise and tailor your onboarding processes - ensuring new hires all receive the same set of information and introductory tasks, while ensuring they are relevant to their role and area of the business. Having a consistent onboarding process plan - supported by employee onboarding software - helps to ensure everyone feels l informed, inspired, and welcomed.

It depends on the system you choose. The best providers will create a bespoke system to accommodate the way you do business, your employees’ expectations, and all the current rules, regulations and laws around HR onboarding processes.

Small businesses can use employee onboarding systems to streamline their onboarding process and capture important data. It’s so much more reliable than a manual system, saving time and effort informing, educating and engaging new hires before they start. Small business - with small HR teams, and busy managers - will reap the benefit of an onboarding system that frees up their time to focus on other tasks.

A good onboarding program (or onboarding software) is essential for engaging new hires and helping them become productive members of your team as quickly as possible. It’s vital to make sure that new hires feel welcomed into your organisation, complete important tasks (which may include providing bank details, booking holiday, and completing training activities), and understand your organisation’s mission and values. If your onboarding program integrates with your central HR system, your organisation will benefit from even greater efficiencies and a better employee experience.

The first few days and weeks a new hire spends in your organisation really matter: they set the tone for the rest of their career there, and may even determine if they decide to stay or leave. With longer notice periods becoming the norm, it can be difficult to keep new hires engaged with your company in the period between accepting a contract and starting their new role. A robust, comprehensive, engaging and standardised employee onboarding process helps to engage new hires and set them up for future success.

As a new hire you want to feel informed, inspired, appreciated, and welcomed. The best onboarding software lets employees achieve all this efficiently and effectively, and you’ll never drop the ball. New hires will enjoy a good, solid start to their career with you, and they’ll be more able to hit the ground running.

First impressions count, and these days everything is digital. Digital onboarding means new hires can access and sign important documents remotely, get familiar with the organisation and meet their new colleagues, immerse themselves in the brand, and do it all before they set foot in the building. Digital onboarding is essential for all types of worker - whether they work remotely, on-site or in a hybrid way, and if they are desk-based or not.

There are five types of onboarding. Operational onboarding simply means giving the employee the tools and equipment they need to do the job. Knowledge onboarding involves transferring knowledge to do with the role. Performance onboarding sets new hires short-term objectives to help them understand their new job. Social onboarding makes people feel involved and included, and talent onboarding is about understanding individuals’ skills, experience, and knowledge from the offset.

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Find out more

To discuss how Ciphr could help your organisation, call us now 01628 814242.
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