You're paying for our experts' knowledge, guidance and time. They build an HR system that's in tune with how you work and the goals you're aiming for, which reduces risk, speeds up adoption and delivers a better outcome than a generic setup.
HR SYSTEM IMPLEMENTATION SERVICES
We’ll make sure you get the most from your HR and payroll software
A new HR system only earns its keep once it fits how your organisation works. Our implementation consultants combine deep product knowledge with decades of hands-on HR and payroll experience. Where we can, we’ll configure your Ciphr system around your existing processes.
For UK HR and payroll teams, that means an HR system implementation process built around your rules, not a generic rollout of someone else's.
We guide you through every stage of your HR system implementation, so you're live and running with confidence. Not just switched on and left to work it out.
OUR HR SYSTEM IMPLEMENTATION EXPERTS
We'll help you hit the ground running
Moving to a new HR system or payroll software means migrating employee data from your old system, training your team on the new one, and doing it all on top of your day job. That's a lot to carry alone.
Your data is protected throughout by Ciphr's ISO/IEC 27001 certified information security management system. That certification applies across the whole organisation, not to one tool alone.
Unlike plug-and-play vendors who switch on your software and leave you to figure out the rest, Ciphr gives you the support of a project manager and implementation consultant throughout your project, with the level of dedicated involvement tailored to the scope of your work.
Between them, our team holds almost 200 years of combined HR and payroll experience. Many are CIPP or CIPD qualified. They know what good HR and payroll process looks like, and how to build your Ciphr system around it so it earns its keep from day one.
Our HR software implementation process and timeline
Go live in as little as 7 weeks
Configurable software has a reputation for taking longer to implement than plug-and-play systems. In practice, it's the opposite. Because our consultants know Ciphr inside out, they spot ways to improve your processes as they go, including functionality you might not have considered.
That's the difference between software that's switched on and a system that's set up to make work, work better.
Our project managers and implementation consultants dedicate structured time to support your requests throughout the project, working alongside our proven five-stage process. Thanks to this approach, most organisations go live with HR self-service in as little as 7 weeks.
1. Initiate
We hold a kick-off meeting and build your project plan. Your base system is deployed, and you sign off the plan.
2. Discover
We run discovery sessions with you and produce a functional requirements document (FRD) for you to review and sign off.
3. Realise
You learn your new system through on-demand tutorials and learning journeys in the Ciphr Academy, alongside consultancy, data and configuration workshops. Your data is imported and your system signed off for UAT.
4. Validate
You test your system against UAT scripts we provide. Your data is validated and UAT signed off. Almost ready to launch.
5. Deploy
We handle final preparations for go live, then hand you over to our customer care team. We review this phase together and sign off the system.
"Our consultant also helped us with data collection and migration, which was quite an overwhelming task. He was really patient with us and kept making sure we understood what needed to happen and how the system could work. Our project manager was fantastic too. She gave us great recommendations about taking a phased approach to implementation."
