An HRIS (human resources information system) is a cloud-based system that stores and manages your people data: personal details, job and pay information, absence, and performance records. A good HRIS system scales as your organisation grows and gives you real-time reporting, so decisions are based on accurate, up-to-date data.
An HRIS that holds one version of the truth
An HRIS system (human resources information system) is the record at the centre of HR: personal details, contracts, pay information, absence, and the workflows that run on top of them. A cloud-based HRIS system does this from a browser, with no servers for your IT team to maintain.
The test of a good HRIS is what happens when something changes. A line manager approves a pay rise. A new starter's contract is signed. An employee changes their address. In a connected HRIS software, that change moves once and updates everywhere it needs to, instead of waiting for someone to re-key it into payroll, benefits or a spreadsheet.
Why a cloud-based HRIS replaces spreadsheets and standalone tools
Spreadsheets don't flag a missed DBS renewal. They don't stop two people from editing the same file at once. A cloud-based HRIS holds one record, applies permissions properly, and gives HR, payroll and line managers a single place to work from, rather than multiple tabs and a shared drive.
Built in the UK, for UK HR and payroll teams
Ciphr is a UK company. Our HRIS system is built around UK employment law, UK payroll cycles and UK statutory reporting from the outset, not adapted afterwards from a global platform. Your data sits under UK GDPR and the Data Protection Act, managed by UK-based teams who understand what a change to HMRC deadlines or an Acas Code of Practice means for you.
Ciphr holds ISO 27001 certification for information security, and is a Crown Commercial Service and Microsoft partner. That matters when your CFO or IT lead asks how your people data is protected, not just where it's stored.
Reporting your CFO doesn't have to double-check
When finance asks for headcount, cost or turnover by department, you shouldn't need to chase multiple system owners for separate answers. With a connected HRIS system, the report HR pulls is built on the same data payroll runs from, so the numbers already agree before anyone asks the question.
"They have an effective module for everything we need, which works much better than the six different systems we had before. The payroll integration saves us maintaining two sets of employee data."
Nick
Head of people, UK
Implementation is part of the product, not an afterthought
You aren't handed a login and left to find your way around. Ciphr's HRIS implementation follows a structured, five-stage process: kick-off, discovery, build, testing and go-live, with a named project manager and HRIS consultant guiding you through each one. Your data is migrated properly and your workflows are configured to match how your organisation operates, not how a generic template assumes it does.
Self-service that takes work off your desk
Employees update their own details, request leave and find their payslips without raising a ticket. Line managers approve requests and see team information without emailing HR to ask. Every interruption that doesn't happen is time back for the work only HR can do.
Built for UK mid-market HR: the right tool
Ciphr's HRIS software is designed for organisations with real HR and payroll complexity – multiple sites, shift patterns, statutory reporting – without the budget or appetite for a multi-year enterprise rollout. It's a human resources information system that UK mid-sized teams can implement without turning it into a transformation project, and one that scales as headcount and complexity grow.
Connected data is what makes our AI useful
An HRIS system holding fragmented data can only ever give a partial answer. Ciphr's AI sits on top of one connected data set, so the answers it gives are grounded in real, current HR information rather than a chatbot layered over old systems.
Some of this capability is live today: our AI assistant, AI form summarisation, and AI-powered coaching are ready and waiting for you to discover. Further capability is on our roadmap, and we'll say plainly when a feature is still in development rather than describe it as already shipped.
This is HR amplified
One connected HRIS system. Built to make work, work. For HR directors who need a system that holds up under scrutiny, payroll managers who need data they don't have to double-check, and CFOs who need one version of the truth across the business, Ciphr gives all three more control over complexity, not more of it.