Is the solution suitable for UK compliance?

Yes. It is designed for UK organisations, with built-in compliance presets, validation checks, and reporting to support regulatory requirements

What support is available?

Customers have access to a single support team that can route queries to HR or payroll specialists as needed, simplifying issue resolution

How do HR and payroll work together?

HR and payroll work together to ensure employees are paid accurately and on time, every time. While HR is responsible for managing employee relations on a broader level – including hours worked, holiday and sick pay management, and benefits administration – payroll professionals ensure employees receive correct pay, includ salary, hours, and any additional payments such as overtime, bonuses, holiday pay, or sick pay.

What software does HR use for payroll?

HR teams may run payroll in-house or outsource the function. Both options rely on payroll software, rang from off-the-shelf solutions to customised, integrated payroll systems such as Ciphr Payroll, which connects directly to the organisation’s HR system.

Should HR and payroll be separate?

HR and payroll must work collaboratively to ensure accurate and timely pay. Whether payroll sits in-house or with an external provider, an integrated HR and payroll system offers a reliable and practical way to maintain accurate data and consistent pay outcomes across organisations of all sizes.

Integrated HR and Payroll Software | HR Platform and Connected Payroll

Most HR and payroll teams aren't short on effort. They're short on connection. The same employee change gets entered twice, payroll waits on HR, HR waits on payroll, and nobody fully trusts the numbers until someone's checked them by hand.

Ciphr's integrated HR and payroll software closes that gap. One UK-built platform, one shared source of truth, built specifically for organisations who can't afford a payroll mistake and shouldn't have to spend a week building one report.

Why UK mid-sized organisations choose an integrated HR payroll system

Disconnected systems create their own kind of risk: duplicated admin, mismatched records, and compliance gaps that only become visible when it's too late to fix them quietly.

An integrated HR and payroll system removes that friction at the source. Update an employee's details once, and it's correct everywhere – HR, payroll, reporting – at the same time.

Built in the UK, for UK rules

This matters more than most providers admit. Ciphr is built and supported in the UK, with UK payroll legislation, HMRC requirements and Data Protection Act and UK GDPR obligations built into the system, not bolted on. Ciphr's HR and payroll software is designed specifically for UK organisations and includes compliance checks, audit reporting, and regulatory support. That's not a feature. It's the reason an IT director or DPO can say, with confidence, that personal data is handled the way UK law actually requires.

Download HR payroll factsheet

Where AI fits in, and where it's heading

Ciphr's integrated HR and payroll already gives you the reporting foundation that makes AI useful: clean, connected data on who's completed what, when, and how that links to performance. That's the groundwork. Ciphr's broader AI roadmap includes agentic capability, with the data quality agent expected in 2026. We'll tell you exactly what's shipped and what's coming, not blur the two.

Real-time sync, not overnight batches

Salary changes, absence, benefits and onboarding data flow into payroll as they happen, not at defined points or time or when you manually approve the data flow. Payroll teams retain full control over when and how data flows between systems, including selective sync and pause functionality. Control stays with the people who are accountable for getting pay right.

What that looks like in practice

A new starter's contract, onboarding and first payslip are ready before day one, because the systems behind them were connected from the start
A leaver triggers the right payroll and access changes automatically – no separate email chasing it up
A payroll run goes ahead with full audit trail and validation checks already built in, so nobody's cross-checking a spreadsheet at 6pm

Cloud-based HR and payroll software built around your team, not just your data

Software is only as good as the team that gets you through go live. That's where most HR payroll software falls: a good platform, handed over with a login and a manual.

Ciphr's implementation is structured, not improvised. A dedicated team works through data migration, parallel run testing and configuration before go-live, so payroll's first real run on Ciphr isn't also its first test. Customers have access to a dedicated support team that includes HR and payroll specialists, plus customer success and optimisation guidance for as long as they're with Ciphr – not just for the first 90 days.

Trusted by HR and payroll teams across the UK

Ciphr payroll was named Software Product of the Year at the Chartered Institute of Payroll Professionals (CIPP) Annual Excellence Awards 2025. Ciphr has also supported UK HR and payroll teams for over 40 years, working with organisations including the Natural History Museum, Lebara, CitySprint and Crisis.