Integrated HR and Payroll Software | HR Platform and Connected Payroll

Next-level integration

Ciphr delivers seamless, real-time integration that keeps HR and payroll perfectly aligned. It’s designed to give teams clear control, streamlined processes, and a trusted, single source of truth for people and pay data.

What makes Ciphr's HR and payroll integration great?

Real-time sync across HR and payroll so changes appear instantly and stay consistent
Better control for HR and payroll teams, including pause/resume during critical periods
No Excel files, no manual transfers: data moves automatically via API
Shared, up-to-date view of people and pay data for better collaboration
Automated payslip updates and accurate backpay/holiday pay calculations

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Why integrate HR and payroll?

Bring your HR and payroll data together to remove friction from every stage of the employee lifecycle, from onboarding to offboarding. With a single integrated system, updates only need to be made once, so pay runs are faster, more accurate, and easier to control.

Fewer errors

Automatic data sync removes manual rekeying and inconsistency between systems

Faster processing

Streamlined workflows shorten pay cycles and free up teams for higher-value work

Stronger control

HR and payroll can see the same real-time information and collaborate more easily

"[It] has truly transformed the way we manage our payroll operations. Its ease of use and seamless integration with our Coople platform have made it an invaluable tool for our team. What once was a time-consuming weekly task has now become a smooth, efficient process – saving us countless hours on our agency payrolls. [It’s] been a game-changer for our business, and we couldn’t be happier with the results."

Real‑time data synchronisation

Instant updates between HR and payroll ensure that changes to employee data, salaries, benefits, and working patterns flow automatically into payroll

API led integration

A modern, open API eliminates manual file transfers and formatting issues, keeping data consistent and up to date across your HR and payroll landscape

Automation of complex calculations

Automated backpay, average and rolled‑up holiday pay, and other complex calculations reduce the risk of human error and save time each pay period

Built-in compliance support

Preset rules, checks, and validations support payroll compliance and help you stay aligned with evolving UK requirements

Audit reporting and change tracking

Detailed logs and audit reports make it easy to trace changes, investigate issues, and prepare for internal or external audits

Cloud-based, always on platform

A secure, cloud‑based architecture delivers high availability, instant visibility of changes, and confidence that data has been processed without manual intervention

Real time visibility for HR and payroll

Both HR and payroll teams gain a consolidated view of people and pay data in one place. Real‑time payslip updates and shared access to current information support more effective collaboration and a better employee experience

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Sync pause and resume

Temporarily pause synchronisation during critical periods, then resume when ready to process changes, protecting mid‑cycle payroll activity

Selective data processing

Choose exactly which updates to sync so that essential changes are processed without waiting for the next full cycle

Intelligent queuing

Changes are queued and applied when sync resumes, ensuring no data is lost and payslips stay accurate

Software Product of the Year 2025

Ciphr Payroll was named the best Software Product of the Year at the Chartered Institute of Payroll Professionals (CIPP) Annual Excellence Awards 2025.

Our payroll software is heralded as a ‘game changer’ for UK businesses, alongside our payroll and HR integration.

This next-gen integration gives payroll and HR admins complete, continuous control over their respective data flow.

Designed by payroll professionals for payroll professionals.

Standout features

Seamless data synchronisation via open API integration (including selective data processing for payroll admins)
Consolidated view of real-time people and pay data (with payroll and HR integration)
Retrospective parallel run testing for faster implementations
Automated backpay adjustments, and true average and rolled-up holiday pay calculations
Built-in compliance presets
Audit reporting and change tracking
And more!

Designed by payroll professionals

Ciphr payroll has been developed by specialists who understand the demands, deadlines, and risks involved in running payroll for UK organisations. The result is a system that balances automation with control, giving teams confidence in every pay run

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Poor data accuracy and security

We've significantly reduced the risk of human error and the potential for data breaches. Employee data feeds from HR to payroll effortlessly, ensuring consistency across systems

Slow and tedious processing

Eliminate duplicated efforts and double data entry. Free up time for value-add projects and simplify processes like onboarding, salary updates, and payment tracking

Complex reporting

Produce complex reports with minimal fuss. Easier reporting makes for more informed, more strategic decisions about people and pay

Keep up with compliance

Say hello to a seamless, accurate data flow that boosts compliance and payroll reliability. Built-in checks and real-time updates support better HR-payroll collaboration, while detailed tracking and logs enhance error detection and audit readiness

Disjointed support for HR and payroll software

Speak to one single support desk and we’ll connect you to the right person to tackle your query

What is integrated HR and payroll software?

How does HR and payroll integration improve accuracy?

Is the solution suitable for UK compliance?

What support is available?

How do HR and payroll work together?

HR and payroll work together to ensure employees are paid accurately and on time, every time. While HR is responsible for managing employee relations on a broader level — including hours worked, holiday and sick pay management, and benefits administration — payroll professionals are responsible for ensuring employees are paid correctly, taking into account their salary and hours worked, as well as any additional (or atypical) payments such as overtime, holiday pay, bonuses, and sick pay.

What software does HR use for payroll?

Should HR and payroll be separate?

HR and payroll need to work collaboratively to ensure employees are paid on time and accurately for each pay period. It is the organisation’s choice whether to keep payroll in-house or outsource the payroll process, but an integrated HR and payroll system is one of the most reliable, practical ways to ensure accurate data transfers and timely payments, regardless of the size of the organisation or the complexity of the payroll function.

HR software solutions

Put your people front and centre

Integrated HR, payroll, learning and recruitment solutions that amplify the voice and value of your talent.

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INTEGRATED HR PAYROLL SOFTWARE BY CIPHR

Software that’s always in sync

Next-level integration

Why integrate HR and payroll?

Key benefits of Ciphr’s integrated HR and payroll solution

Your HR powerhouse has found its payroll match

Powerful HR and payroll features