Yes. Ciphr is built for mid-sized and growing UK care providers that need configurable safeguarding, rostering and reporting workflows across single or multiple sites.
HR software for care homes
One connected suite. Built to make work, work
In a care home, the same piece of information often has to be right in three places at once: on the rota, in the safeguarding file and on the payslip. When those systems don’t talk to each other, someone on your team ends up doing the talking for them, chasing spreadsheets between shifts.
Ciphr connects HR, payroll, recruitment, learning and safeguarding in one system, so a DBS renewal, a shift change or a leave request updates everywhere it needs to, without anyone re-keying it. That means fewer gaps between what the CQC expects to see and what you can actually show them.
One system for people, pay and compliance
Safeguarding checks, absence, timesheets, payroll: all in the same record, all reading the same data. Renew a DBS check and it’s visible wherever that employee's file is opened. Log a shift and it feeds straight into payroll, with no second spreadsheet holding the real numbers.
That’s the difference between HR software that connects, and a system that sits separately alongside your chosen third-party rota software, your payroll bureau and your compliance tracker.
“People can log their own self-certified sickness and HR has access to Bradford Factor score reporting, too. We can now keep a much closer eye on employees’ absence.”
Built in the UK, for UK care providers
Ciphr is a UK company, built around UK employment law, UK payroll cycles and the reporting that the CQC and other regulators expect, not a global platform adapted for this market after the fact. Your data sits under UK GDPR and the Data Protection Act, managed by UK-based teams who understand what a change to right-to-work rules or an Acas Code of Practice means for a care setting.
Clear sight of every safeguarding check
Store the results of every safeguarding and background check in one place, so you aren’t searching for a folder when an inspector asks to see an employee’s record. Ciphr’s HR software for care homes tracks DBS checks, right-to-work checks, reference checks and passport checks against every employee, candidate or volunteer, with expiry dates that trigger a renewal notice before a compliance gap opens up.
Give the CQC direct access to a single view of compliance status, current or historic, instead of pulling files together the night before a visit. That is what proof looks like when the system holds it for you rather than your team.
Reporting you can stand behind
When a registered manager or CFO asks for staff-to-resident ratios, absence trends or turnover by site, the answer should not depend on which spreadsheet is newest. With Ciphr's HR system for care homes, the report you pull matches both payroll and the rota, because it is the same data underneath.
The connected suite is what makes the AI useful
Ciphr's AI works because it sits across one connected data set. It’s not a chatbot bolted on top of separate systems. Some AI capability is live today, answering questions from your real, current HR and safeguarding data. Other capability sits on our roadmap, and we will say so plainly rather than describe it as though it’s already shipped.
Live now:
- AI assistant
- AI form summarisation
- AI-powered coaching (through MyTeamBuilder)
“Ciphr HR is incredibly intuitive. The self-service element is an absolute godsend, and automating activities has taken a huge strain away from the team.”
Self-service that removes admin, not oversight
Staff and volunteers update their own details, book leave and find policies without raising it with HR. That means fewer interruptions during a shift and a system your care teams trust enough to use without being told to, while managers keep full visibility of who is checked, trained and rostered where they need to be.
Implementation is part of the product, not an afterthought
You aren’t handed a login and left to roll it out across every site yourself. Ciphr's implementation is a structured, supported process: your data migrated properly, your safeguarding and rostering workflows configured to match how your homes run, and a named team who guide you through go-live and stay on afterwards, not just a link to a help centre.
Go live in as little as 7 weeks
Our five-step process keeps momentum without disrupting care delivery: initiate, discover, realise, validate, deploy. Central HR goes live first, with payroll, recruitment or learning phased in once your teams are confident, so day-to-day care never has to pause for a system rollout.
Built for UK care providers: the right tool for your needs
Ciphr is built for organisations with real HR and payroll complexity: multiple sites, shift patterns, high-volume safeguarding checks and statutory reporting, but without the budget or appetite for a multi-year enterprise rollout. It is HR software for care homes that a lean team can run without a transformation project behind it.
This is HR amplified
One connected suite. Built to make work, work. For registered managers and HR directors who need a system that holds up under CQC scrutiny, and CFOs who need numbers they don’t have to double-check. Ciphr’s HR software gives care homes more control over complexity, not more of it.