AI HR SOFTWARE

Real AI HR tools that solve real problems

Our AI HR software is packed with valuable, time-saving tools that help employees and managers work at their best. Including in-built AI HR assistant, automated performance review summaries, and AI-powered always-on coaching.

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AI HR assistant

Get intel from your Ciphr HR software faster than ever. Use the natural-language interface to find out who’s off, book leave, understand policies and see training gaps in an instant

Auto-summarise performance review forms

Fuel mid- and full-year career conversions with intelligent insights at the click of a button

Always-on AI coaching

Personality-powered, tailored coaching insights. Available on-demand to drive collaboration and career development, powered by MyTeamBuilder

"We came to Ciphr’s AI assistant as an early adopter, and the value was clear almost immediately.

"Data that used to require running a formal report is now accessible in seconds — I can just ask the question and get the answer. For our employees, being able to check holiday balances or find information through simple conversation is exactly what a mobile-first workforce needs – I can’t wait for them to get access via their mobiles.

"This isn’t an incremental improvement; it genuinely changes how our people interact with HR."

Matthew Buckler

Paultons Park

CIPHR AI HR SOFTWARE

Clarify the complex with AI HR tools

Have you ever wished for an extra pair of hands to ease the burden of tedious HR admin tasks? Or found yourself thinking, “Why didn’t I think of that?”

With our built-in artificial intelligence (AI) functionality, the hard work is handled for you. Whether it’s generating summaries, auto-filling performance reviews, or helping employees find answers faster, our AI tools help you achieve more with less effort. That means more time to focus on what matters most: supporting and developing your people.

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Make our HR assistant your new best friend

Our customers keep a wealth of essential information in their HR systems. Our new, easy-to-use HR assistant makes it simple to surface insight and knowledge from deep within your Ciphr HR system.

Understand your team: tenure, headcount, absence and more. So you’re always prepared for whatever’s next
See training and compliance gaps: stay on top of essential requirements
Handle holiday and absence: book and approve leave, get answers to entitlement questions, and see who’s working, when
Understand organisational policies: get answers you can trust, without needing to ask HR

See it in action

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Performance review summary tool: making appraisals more powerful

Our talent management software’s in-built review summary tool means managers and employees can get an instant view of past performance with a single click. So mid- and full-year review meetings are more meaningful, helping to boost employee performance and support ongoing career development.

Always-on AI coaching with MyTeamBuilder

Real-time coaching tailored to individuals. MyTeamBuilder is the first AI-powered coaching software to fuse psychology principles with advanced AI.

MyTeamBuilder offers clear advice and custom insights for each user that can help build a sense of psychological safety and trust. Help your leaders support their teams, gain a deeper understanding of how they work best, and make an impact in the moments that matter the most.

Meet MyTeamBuilder

And this is just the beginning

We’re committed to building innovative AI-powered HR tools that deliver real-world value to our customers. Our product roadmap for HR software and payroll software 2026 includes:

Expansion of the HR assistant to all areas of our HR software, so you can find the information you need using natural language
Further development of the HR assistant so you can take actions in all key areas of the HR system, using simple natural language
Expansion of the assistant to cover our LMS, employee benefits platform, and payroll software
New AI agents that are your HR sidekick when you need it. These agents will help you with tasks such as onboarding employees better, managing your case load more efficiently, enabling continuous performance conversations between employees and managers, and spotting and flagging payroll changes and anomalies

How can the AI assistant help me?

Why is built-in AI better than generic AI tooling?

Your data is already available. No uploading spreadsheets, no copying and pasting. The assistant reads directly from your live HR data

Permissions are built in. Employees only see what they're authorised to see in your HR system. No extra setup, no risk of oversharing

Always up to date. It queries your real data in real time, not a snapshot or export

Nothing leaves your system. Your people data stays within Ciphr's secure environment. No data sent to third-party AI tools

How does it connect to our HR data?

What are the system requirements to use Ciphr AI assistant?

Is the AI assistant available on the HR mobile version?

Does the AI assistant use a large language model (LLM)? What does that mean for the responses?

Yes. Our AI assistant is powered by a large language model (LLM), which is what enables it to understand natural language questions and respond in plain, conversational English.

It is important to understand what the LLM does and doesn't do:

When a user asks a data question - "Who in my team hasn't completed GDPR training?" - the LLM interprets the question and retrieves the answer from your HR data. The response reflects what is actually in the system

For more general guidance - explaining how a process works, or suggesting a sensible next step - the LLM draws on its broader training. This is where its knowledge goes beyond what is stored in your HR system

Ciphr's AI assistant is designed to be clear about the difference: factual responses from your data are attributed to their source, and the AI assistant will indicate when it cannot answer from system data directly

As with any AI-powered product, you should treat outputs as a helpful starting point rather than a definitive authority, especially for complex or sensitive HR matters where human judgement remains essential.

How does Ciphr AI assistant work? What happens when you ask a question?

The user clicks the Ask button in Ciphr HR and types a question in natural language

AI interprets your question. The LLM reads your question and works out what you’re asking for. That’s the first of only two jobs the LLM does

Live data retrieved: The system queries Ciphr HR directly – live data, not a copy. What comes back depends on your permissions

AI constructs the response. The LLM takes the retrieved data and turns it into a clear, plain-language answer. That’s the second and final job the LLM does. The LLM interprets the question and constructs the response. It doesn’t access, store or decide what data you can see

What AI model powers Ciphr AI assistant?

Security

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Speak with one of our advisers today to find out how Ciphr AI can help you do more, better.