HR systems, payroll, learning and recruitment solutions that connect you to your people

Stay connected and work efficiently

Ciphr’s cloud-based human resources (HR) software helps organisations stay connected and work efficiently when they need to most – even when operating remotely.

Ciphr’s HR systems empower employees to manage their own data, and takes the strain out of HR admin – freeing busy teams up to work on strategic priorities

Trusted to supply online HR systems to:

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Using online HR systems to manage the entire employee lifecycle

Choosing Ciphr as your single provider of HR, payroll, recruitment and learning solutions will help you attract, engage and retain workers more effectively:

  • Hosted in the cloud
  • Accessible any time, from anywhere
  • Securely hosted in UK-based data centres
  • Backed by our expert support team
  • ISO 27001 accredited
  • Highly configurable
  • Customisable branding
  • GDPR dashboard
  • Suite of partner integrations via our API
  • Powerful reporting and analytics

Online HR systems

Keeping you connected to your HR systems – wherever you are

With more and more employees working remotely, the ability to view employee information at any time, anywhere, is more important than ever. Ciphr’s HR software is hosted in the cloud, giving you confidence that it’ll always be there when you need it.

Ciphr’s mobile functionality also means users enjoy fast and secure access to their data on a range of devices. Employees and managers can request and approve time off, and view team information, quickly and easily thanks to our user-friendly interface.

Connected HR systems

What our customers say about Ciphr


Ciphr HR is incredibly intuitive. The self-service element is an absolute godsend, and automating activities has taken a huge strain away from the team – removing the policing element of the HR role so we can focus on real HR issues that shape the future of the organisation.


Ciphr’s reporting capabilities boost our credibility and reputation as an HR team. If I’m in a meeting and someone asks for some data, I can just say: ‘yes, we can do that for you no problem’. The wider business loves it.


The cost of our recruitment has significantly reduced through implementing Ciphr iRecruit. Previously, when 90% of our recruitment was done through agencies, our spend was about 70% higher than it is today.

Key features of Ciphr’s HR systems

Ciphr’s HR systems provide thousands of HR professionals with the tools and insights they need to deliver their strategy from a single, easy-to-use platform


Accessible wherever you are

Ciphr is hosted in the cloud, so you can get online any time, anywhere – whether you’re working from home or in your workplace


Quickly send mass communications by email or SMS and report on response rates with Ciphr’s communications tool

Self-service HR system

Empower employees, cut costs, improve accuracy and lessen the admin burden on line managers and HR with Ciphr’s self-service HR system


Employees can review who is away, view and request holiday, log absences, and upload supporting documents

eRecruitment and onboarding

Attract quality candidates, reduce time to hire and help new hires to get to grips with your organisation before they arrive

Analytics and dashboards

Configurable dashboards will help you view and analyse your people data to help inform your HR strategy


Put in place policies and procedures to ensure employee data is collected, stored and processed in line with the GDPR’s requirements


Automate reminders, verifications and information distribution, and reduce manual intervention

Ciphr partners marketplace

Ciphr makes it easy for you to take a best-of-breed approach to integrated people systems. Linking Ciphr’s HR systems with other applications in your organisation helps to reduce administration, improve data accuracy, security and integrity, and enables you to gain a deeper insight into your people metrics.

The two-way data flow between Ciphr’s HR systems and the applications you’ve chosen to integrate them with enables your organisation to feed selected employee data into these systems securely, or vice versa, as and when you need to.

Imagine how powerful it could be to swiftly report on the commercial impact that training and benefits packages are delivering, thanks to connections between HR data and other relevant systems used by your organisation.

Learn more

Find out how Pro:Direct configured Ciphr’s interface to reflect its brand and make the HR system part of its culture

What are HR systems?

HRIS systems enable HR teams to carry out essential functions and tasks electronically, with some degree of automation. Organisations use online HR systems to streamline HR processes, and make them easier to manage and access. HR systems are also referred to as HR management systems (HRMS) or HR information systems (HRIS).

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What are HR systems

For us as a school, safeguarding is absolutely a key priority, and Ciphr’s onboarding facility allows us to complete some of that safeguarding journey [before they join] so they are well informed in time for their first day.

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