HR platform and payroll software for UK organisations

One connected suite. Built to make work, work.
This is HR amplified.

 

Ciphr dashboard
ni-rocket

1,400+

UK organisations

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6+ hours

Back each week, per HR user

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90.8%

Customer satisfaction, rolling

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40+ years

Of UK HR and payroll, since 1982

Shadow

Ciphr connects HR, payroll, recruitment, learning, benefits and AI in one integrated suite

Giving UK mid-market teams more control, clearer data and less work stuck between systems.

For those who make work, work better. 

Capterra rating for Ciphr
CIPP Software Product of the Year 2025
Disconnected HR and payroll systems

Disconnected HR and payroll systems cost more than time

The same data keyed in two or three times. A pay change that lands after cut-off. A board report that takes half a day because the answer sits in three places. HR ends up stuck in the gaps between systems, not focused on the work itself. 

That isn’t a people problem. It’s a systems problem.

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"They have an effective module for everything we need in one package, which just works much better than having six different systems as we did previously."

Nick M, head of people, Amnesty International

Review via Capterra

An all-in-one HR and payroll system, with nothing stuck in between

One suite. One provider. One source of truth. Change someone’s pay or job once in Ciphr HR, and payroll, learning and benefits pick it up with no re-key and no reconciliation later. Start with the modules you need and switch on more when you’re ready.

Ciphr HR

Ciphr HR: cloud HR platform for records, absence, performance and self-service 

  • New starters complete documents and read policies before day one, so they arrive ready to work, not overwhelmed by paperwork
  • Employees book leave and update their own details. Managers approve in a click. Fewer routine queries reach HR’s inbox
  • Enhanced compliance designed around UK employment legislation
  • Right-to-work, DBS and visa checks carry automated expiry reminders, so a lapsed visa never catches you out
  • Managers walk into reviews with an AI summary of the whole year, not just the last month
  • UK data centres, with ISO 27001 and Cyber Essentials Plus held across Ciphr
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Ciphr payroll

Ciphr payroll: UK payroll platform, CIPP Software Product of the Year 2025

  • Gross to net updates on screen with every change, so you catch an error as you work, not after a full run
  • Tax code changes arrive straight from the HMRC gateway. NI category changes, like the one at 21, get flagged before they turn into a bill
  • Your team decides when the FPS goes to HMRC, so employees can see their payslip before pay day
  • Every action is logged: who did what, and when
  • Prefer to hand payroll over? Our UK-based bureau runs it for you
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Ciphr recruitment: every hire handed straight to HR

  • Requisitions, approvals and offers follow your process, and every step stays visible
  • Pre-screen questions filter out unsuitable applicants before they apply
  • Post a vacancy once and send it to multiple job boards in one action
  • Detailed analytics and reporting show where each vacancy stands, without a spreadsheet on the side
  • A GDPR-friendly dashboard keeps candidate data in view and under control
  • When a candidate accepts, their details and documents move straight into Ciphr HR and onboarding. Nothing re-keyed
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Ciphr LMS: training tied to the role

  • Ciphr already knows each person’s role and region from HR, so learners see the courses that matter to them
  • Complete a course and the user’s learning record in the HR software updates on its own
  • Visual learning journeys, badges and skills assessments give people a reason to come back
  • Ciphr eLearning courses are ready to deploy, in Ciphr LMS or your chosen platform
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Ciphr benefits: rewards people can see 

  • A pay rise in Ciphr HR reaches the benefits platform within minutes, so every total reward statement stays current
  • Dynamic total reward statements put pay, pension and benefits in one picture, with no spreadsheet to maintain
  • Pension and deduction files generate on their own
  • Employees make their own choices and add dependants from anywhere
  • Built-in communication tools help messages reach the right audiences
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HR platform analytics: dashboards built on connected data 

  • Live workforce, absence and diversity dashboards, aligned to your HR permissions
  • Push Ciphr data into Microsoft Power BI or your own business intelligence (BI) tools for the board report you’ve been asked for
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AI HR platform with the full picture

AI HR platform with the full picture 

Most AI gives you half an answer, because it can only see half the picture. Ciphr AI sits inside the suite, not beside it. It reads your live Ciphr data, not a copy, and only shows what your own permissions allow.

What Ciphr AI does today

Find the pattern behind a problem

Ask why absence spikes on Friday mornings. Ciphr AI cross-references absence, shift patterns and tenure, and hands back the answer with the data behind it

Book leave in one message

Ask for a week off in August. The assistant checks your entitlement, flags clashes, tells you who else on the team is off, then asks you to confirm

See who’s off before you plan

Line managers ask who’s away this week, or who overlaps with their own leave, and get the answer straight back

Get a straight answer on policy, and accept it

Ask about any HR policy in your own words. The assistant answers from your own policy documents and cites the document, version and page. You can also accept new or reissued policies direct from the assistant

Get workforce answers without a report

Headcount by department, starters, leavers and turnover, in seconds

Walk into a review prepared

One click summarises a year of performance

Find out how, then get on with it

Ask how to do something in Ciphr HR and the assistant explains what you need to do 

"I asked Ciphr AI why absence was spiking on Friday mornings. It cross-referenced absence data, shift patterns and tenure automatically. I had the answer, with the data behind it, in under a minute."

HR director, professional services 

All-in-one HR and payroll system

All-in-one HR and payroll system: pay that’s right, and under your control

Ciphr payroll connects to your HR data in real time. New starters, leavers, and changes to pay, hours, bank details and addresses reach payroll with no re-key. Freeze or pause the sync in critical periods and resume when you’re ready, with a full audit trail behind every change. Whether payroll sits in HR or in finance, your team stays in control. 

  • CIPP Software Product of the Year (2025)

  • UK legislation kept current for you, with HMRC tax codes and NI flags built in

  • Switch with confidence: around three months, with two parallel pay runs that prove the numbers before cutover 

An HR platform built for real UK HR and payroll teams

An HR platform built for real UK HR and payroll teams

New legislation, lean teams, shift patterns, and no room for payroll errors. Ciphr is built for the reality of UK work, and so is the team behind it. 

  • HR live in weeks. Many of our implementation team are product experts, and HR and payroll professionals in their own right

  • A named, UK-based team that supports you after go live 

  • Customers stay: just under 10 years average tenure

  • The Ciphr HR system starts from £5 per employee per month. Minimum contract terms apply. This price covers the HR system only 

"A really good solution for a mid-size UK business. A lot of providers were either for sub-100 companies or 1,000+ organisations."

System admin, financial services

Ciphr

This is what done looks like

The payroll that ran first time. The board pack with real data behind it. The new starter set up before they arrived. The answer you needed in thirty seconds, not thirty minutes. 

Fewer workarounds. Time back. More headspace for the work that moves the business. This is HR amplified.

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"Ciphr HR has taken away some of my admin tasks and freed up my time to focus on proactive, not just reactive, tasks."

HR manager, manufacturing sector

"The biggest difference Ciphr has made for the team is giving time back to the team."

Amanda Killick, UK head of HR and talent, ATPI

"A reliable, supportive HR and payroll system that keeps improving and makes day-to-day processes smoother." 

Sue K., payroll manager, logistics and supply chain

Ready to see Ciphr HR and payroll connected?

Ready to see Ciphr HR and payroll connected?

See how one connected suite works for organisations like yours. One suite. One provider. One conversation. 

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