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Ciphr HR – software for charities

Trusted to supply online HR software to:

Ciphr HR

Staff can:

  • Manage, maintain, and view their own information (including personal details and online payslips)
  • Access software from anywhere, at any time on their mobile phone
  • Understand the culture, brand, and values of the charity

HR can:

  • Improve efficiency
  • Streamline and automate process
  • Attract, retain, and reward top talent
  • Gain a holistic perspective of people and performance through data

Empowering staff

Empower your workforce to manage, maintain and update their personal information with Ciphr HR’s self-service facilities.

All staff members can request holiday, enter absences, and update their personal information, with manager and HR verification, through Ciphr HR, reducing the administrative burden on HR teams and increasing staff engagement.

Absence management

From sickness to holidays or annual leave, you can easily manage absences for all of your staff with the absence management tools within Ciphr’s HR software.

Staff can see who else is off in their team, function, or wider organisation, log absences of various types, including holiday or annual leave, and sickness absence, and HR managers can view, verify and report on sickness and holiday. For employees on a flexible work pattern, Ciphr HR also allows them to select which days and hours they were absent, so managers can easily track and manage absences.

HR Software for Charities

“Last year it took us about two-and-a-half months to manually calculate annual leave and add in bank holidays for all our part-time worker records. So, we worked with Ciphr to design and customise a report, which means, this year, it took us two-and-a-half hours to do the final calculations, with bank holiday adjustments already included in the total. It’s brilliant.”

Build a high-performance workplace

Is your workforce struggling to stay motivated and engaged? With Ciphr HR, you can manage staff performance reviews, objectives, skills, and development needs, and help them become happier at work.

Any objectives you have for volunteers or employees can be linked to the wider goals of the charity, and by identifying and anticipating staff training needs, you can ensure that the skills of your workforce grow along with your charity.

Value through reporting

Make better, more timely and informed decisions for your charity with the reporting functionality available in Ciphr HR. Report on all people-data held in our HR software and any linked systems and save time on manual data collation.

Ciphr’s gender pay gap reporting functionality also provides you with the reports you need to meet the UK government’s reporting requirements (mandatory for organisations with more than 250 employees).

Improve employee and volunteer engagement

Show your staff that you value them by asking them to report their daily mood via Ciphr’s sentiment analysis. They can select one of five emoticons that best represents how they feel, and your HR team can take appropriate action if employee sentiment is low.

Ciphr’s organisation chart functionality displays your organisation’s structure in a graphical format, enabling new staff members to easily understand the structure of your organisation. Decide how many levels to view at any one time – making it simple for new volunteers, managers, and employees to review charts and understand reporting lines, and for HR users and senior managers to identify gaps in your workforce.

“The great thing with Ciphr HR – especially for charities – is that it does the basics really well, and you can get up and running with it without too much experience. But when you want to start working with it in more complex ways, it can expand with you.”

Comply with regulatory requirements

Ciphr HR’s safeguarding functionality enables you to comply with regulatory requirements quickly and easily by storing and reviewing employment checks in one place.

You can create and retrieve information about employee and volunteer checks to comply with regulatory requirements. Once set up, you can instantly view a staff list and information about checks completed for each individual.

This flexible system enables you to record details of any kind of check, for any worker or volunteer, including:

  • Disclosure and Barring Service (DBS) checks
  • Right-to-work checks
  • Reference checks
  • Passport checks

Against each check, you can record the validity of checks, expiry dates, relevant documents, and any other pertinent information.

Ciphr Partners

You can choose to integrate Ciphr HR with our trusted partners and applications via an Application Programming Interface (API) key which enables data to be sent from Ciphr HR to other systems and to be received by Ciphr HR from other systems.

You can use Ciphr’s API to integrate with a range of rostering/workforce management solutions such as HFX, helping you track time, attendance, and scheduling for all types of staff.

Learning and development

Are your staff aware of recent changes to working practices? Do they have more free time on their hands at the moment? With Ciphr LMS, a single, self-service platform for all your learning content, you can help staff improve their knowledge and skills, and allow them to grow even during challenging times.

What is HR software for charities?

HR teams in charities regularly face many challenges, including a lack of financial resources and having to ensure collaboration between employees and volunteers. With HR software, however, HR teams can save time on administrative tasks around managing staff and volunteers and improve efficiency across the entire organisation.

Find out more

Find out more

To discuss how Ciphr could help your organisation, call us now 01628 814242.
Or download a Ciphr brochure below to find out more:

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