HR software for schools

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The benefits of Ciphr’s HR systems for schools

Ciphr HR is an intuitive HR system that helps schools and academies manage their people more effectively. Ciphr HR can be configured to manage staff with multiple roles and complex work patterns across multi-academy trusts and provides a comprehensive safeguarding module that allows for easy tracking and reporting of background checks. HR teams can develop and motivate school staff with Ciphr HR’s robust talent management and LMS functionality, and can improve recruitment and onboarding processes with Ciphr iRecruit and Ciphr Onboarding.

Why your staff will love Ciphr’s HR software:

  • Enter any absence via self-service functionality
  • Review and accept school-wide policies
  • View and update their own objectives
  • Access online payslips

Why your HR team will love Ciphr’s HR software:

  • Record and report on safeguarding information for staff including background checks, and safer recruitment training
  • Manage and report on absences, including holidays and sick leave
  • Process payroll based on pay spines and multiple roles, as well as teachers’ pensions
  • Apply system rules, branding, information and access levels across a multi-academy trust
  • Improve recruitment and onboarding processes for new staff

We chose Ciphr based on the support and approachability of the Ciphr team and its ease of use.”

Comply with safeguarding requirements

Keep accurate safeguarding records and trigger automated alerts to ensure these are kept up to date, enabling HR to comply with regulatory requirements and maintain a single central record (SCR). Record checks that you carry out against each staff member, such as right to work checks, or go further and use Ciphr’s identity and background checks functionality to run extensive pre-employment checks – provided by our trusted partner, Experian – including enhanced DBS checks and occupational history checks.


Empower staff with self-service functionality

Ciphr HR gives your people the ability to manage their own profiles and update their personal information. Staff can upload relevant documents to their profile, and HR teams can use Ciphr HR not only to share personal communications such as contract change letters, but also distribute school-wide policies, and track which individuals have read and accepted them. .

Ciphr HR comes with powerful absence management functionality. Staff can book holidays and enter sick leave (or other types of absence), from anywhere, and see who else is off in the team – ideal for teachers working different work patterns, as they can enter the times and dates they were absent. In turn, HR can verify and report on all absence requests.

Mobile HR software

Keep staff on track with talent management

Manage staff performance reviews and set objectives to match your school’s goals with Ciphr’s talent management functionality, as part of Ciphr HR. Report on the progress of your objectives to fall in line with the government’s educational standards and create dashboards to analyse data.

HR can better understand any staff training needs with a review and objective-setting process that can help to keep staff motivated and on track.

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For us as a school, safeguarding is absolutely a key priority, and Ciphr’s onboarding facility allows us to complete some of that safeguarding journey before they join so they are well informed in time for their first day.”

Encourage continuous staff development

With Ciphr LMS, your staff can keep on top of the latest trends and learning topics with access to eLearning libraries, enabling them to quickly upskill and self-learn. The system supports a wide range of learning activities, including visual learning journeys, while training can be personalised to suit your training goals.

Opt for eLearning content from Marshall E-Learning, now part of the Ciphr Group, to ensure your staff are up to date with everything from diversity and inclusion through to compliance. Both off-the-shelf and bespoke content is available, meaning you’ll get exactly the training content your employees need.

Why learners love Ciphr LMS

Connected education HR software to future-proof your school

Ciphr HR can be integrated with other specialist solutions, to give you even more flexibility and opportunities for now and the future. For instance, integrate it with your school management information system to create a single source of truth for staff – improving data accuracy and security.

“Asking people to record their holiday and absence themselves through Ciphr HR has helped with the engagement.”

What is the role of HR software for schools?

HR software for schools empowers HR teams with self-service functionality so that staff can book and manage absences and keep their information current. HR can manage regulatory requirements by ensuring that the relevant background checks have been carried out for all staff, and recording that information in a single central record. Specialist HR software for schools also streamlines all people management processes and removes the need for the rekeying of data in different systems.

Find out more

Find out more

To discuss how Ciphr could help your organisation, call us now 01628 814242.
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    HR software for schools FAQs

    Yes, Ciphr offers integrated HR and payroll software for schools. Key benefits include full integration, improved data accuracy, faster pay runs, pay data that transfers seamlessly between software and an accurate, dependable and robust system.

    Prioritise HR systems with the following features: cloud-based flexibility, fit-for-purpose features (employee data, attendance, etc.), integration capabilities, scalability, compliance with employment laws and data privacy.

    Cost of education HR software varies based on factors like school size, HR complexity and desired features. Consider requirements, implementation, training and support costs, as that can impact pricing.