Products Integrated HR and payroll software from Ciphr

Integrated HR and payroll systems for UK organisations

Single provider of fully
integrated HR and payroll solutions for UK organisations

Seamless transfer of pay data between software

Improves data accuracy and speeds up pay runs

Robust, accurate, dependable payroll system

Ciphr: Integrated HR and payroll systems UK organisations love

Bring your HR and people data together with Ciphr’s award-winning all-in-one integrated people management system and payroll software. Choosing a single integrated HR and payroll systems provider removes the need for unnecessary duplicated work and manual data entry – freeing up your HR and payroll teams to spend more time on the work that matters most.

Integrated HR software and payroll software can combine with specialist time and attendance systems to simplify the most complex time and pay calculations.

“Ciphr HR has taken away some of the admin tasks that I was doing, and freed up some of my time to really focus on proactivity rather than reactivity. I’d definitely recommend Ciphr HR and Payroll to other organisations.”

– Haygrove


Five major challenges of a disconnected HR and payroll software stack

  1. Poor data accuracy and compromised security

How Ciphr solves this issue: by paying your employees with the same platform you use for people management, using our single HR and payroll system, you avoid manual data entry by automating key processes – meaning your people and pay data is more accurate and more secure.

  1. Tedious, time-consuming payroll processing

How Ciphr solves this issue: automate a greater proportion of your payroll processes and maintain control and approval over final payments. Save your business time and effort by making pay runs more accurate and allowing cut-off dates to be closer to payday.

  1. Complicated reporting procedure

How Ciphr solves this issue: produce complex reports – such as gender pay gap reports – with the minimum of fuss with fully integrated HR and payroll from Ciphr. Easier reporting helps you make more informed decisions about your people and their pay.

  1. The ongoing challenge of compliance

How Ciphr solves this issue: our secure system allows you to create and store an audit trail of important decisions and changes to employee records, and can even flag if regular checks or certification tasks are overdue. If you choose to outsource your payroll processing to Ciphr’s payroll bureau team, you’ll have peace of mind that your payroll will also be run in accordance with the latest government legislation.

  1. Disparate support for HR and payroll software queries

How Ciphr solves this issue: need help with your HR or payroll system? There’s just one support desk to contact and we’ll ensure that the right team member tackles your query.

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Self-service HR software
What clients say
It’s a fantastic tool.”

“If other companies are duplicating a lot of their work between HR and payroll systems they will save lots of time, energy and cost to the business by moving to Ciphr. It’s a fantastic tool.” 

The Cambridge Building Society

Ciphr HR also integrates with third-party payroll software

Choose Ciphr’s fully integrated HR and payroll solution, or to integrate Ciphr HR with your preferred payroll software if you would like to take a best-of-breed approach to your HR tech stack

What makes Ciphr’s solutions the best HR and payroll software?

Choosing the best HR and payroll systems is as much about meeting your future demands as it is about meeting your current requirements. Avoid costly overhauls by considering whether the new technology can complement, replace, or enhance your existing tech stack.

  • Ciphr’s payroll software is HMRC-recognised Real Time Information (RTI) compliant. You can access real-time figures for Pay-As-You-Earn (PAYE) employees, enhancing accuracy
  • Enjoy peace of mind surrounding your data assets: ISO:27001 standards for information security management systems, such as Ciphr’s, ensure robust data security, including financial and employee data
  • Choose between standalone or integrated HR and payroll systems based on the size of your team. Integration ensures the highest levels of HR GDPR data compliance, ensuring accuracy and timely payments
  • Cloud-based HR systems like Ciphr give you the flexibility to integrate applications across your HR tech stack, while also minimising the risk of downtime, damage, and data compromise
  • Ciphr’s automated pension payroll system streamlines compliance and reduces administrative workload with automated pensions auto-enrolment
Book a demo to see Ciphr HR and payroll in action
employee onboarding

The best HR and payroll software features to suit your current and future needs

  • Outsourced payroll services like Ciphr Payroll act as HMRC agents, handling submissions and forms
  • Ciphr’s fully managed Bacs-approved bureau will act as your HMRC agent, handling tax code and student loan notices and submissions
  • As an outsourced payroll company, Ciphr will care of HMRC RTI submissions, tax year-end clear-downs, and P60 production — as well as payslips and P11D forms— all of which you can access through your self-service cloud payroll software
  • Opt to keep your payroll function in-house by choosing an integrated HR and payroll solution with Ciphr. This grants you access to online payslips, P60s, P11Ds, and P45s— anywhere, any time. Your in-house HR and payroll teams will have direct access to download tax notices direct from HMRC, removing the need to manually re-key data
Book a demo to see Ciphr HR and payroll in action

HR and payroll software integrations to complement and enhance your tech stack

Explore the suite of payroll integrations that could benefit your organisation when choosing Ciphr:

A plethora of pre-existing payroll integrations improve the security of your payroll data.

  • Automatic data syncs remove the need to transfer files using potentially insecure methods, while ensuring the accuracy of pay data by drawing on information from employees’ records already held within Ciphr HR
  • Ciphr HR acts as the single source of truth for payroll information, further reducing the risk of incorrect information causing issues in the future
  • Because little manual intervention is required, you can free up valuable time from your HR, payroll, finance, and people teams to focus on more strategic tasks

Sage, RSM, and ADP and are among the well-known integrations available as Ciphr pay and payroll partners. You have the freedom to choose to use your own, Ciphr’s own, or one of our partners’ payroll integrations based on your needs. This freedom of choice enables you to make the best decision for your current set of requirements, with the flexibility to change and adapt as you move forward.

book a demo to see Ciphr HR and payroll in action
Businesswoman using integrated HR and LMS software

Why choose integrated HR and payroll software from Ciphr?

Our suite of HR systems, including Ciphr HR and Ciphr Payroll, can flex and scale to meet your requirements. So whether you’re a small, medium, or large-sized UK-based business, charity or public-sector organisation, our solutions could be the right fit for you.

Our UK-based support team is always on hand to offer help – particularly during time-sensitive pay runs – and we offer comprehensive training through our new customer learning portal, Ciphr Academy.

When you join Ciphr, you’ll be assigned a dedicated project team and customer support manager to guide you every step of the way, through implementation to go-live, and long-term success.

These are just some of the reasons why Ciphr is the HR and payroll software provider of choice for more than 600 organisations.

Integrated HR & payroll software FAQs

HR and payroll software is an integrated digital system that enables employers to pay their staff quickly, accurately and efficiently. The integrated system comprises HR software that stores records about individuals' jobs and pay, with payroll software that makes the necessary calculations for each pay run, and processes payments.

The best payroll software enables your organisation to pay its people efficiently, accurately, securely and on time, every time. Many organisations prefer integrated HR and payroll software that simplifies and speeds up the process of paying workers. When choosing payroll software, look for a system that is kept up to date with changes in legislation, and is supported by a helpful and knowledgeable customer care team.

Payroll systems include outsourced payroll services run as a service, cloud-based payroll software (hosted by the vendor, and used by the client), and on-premise payroll software hosted on-site at the business’ premises.

The benefits of an integrated HR and payroll system include:

  • - Better data security and compliance
  • - Provides access to a shared database for both HR and payroll teams
  • - Greater accuracy thanks to reduced manual data entry
  • - Streamlined payroll processes, helping you to push back payroll cut-off dates
  • - Produce complex reports with minimal input
  • - Enhanced record-keeping through improved audit trails
  • - Single hub for HR and payroll support
  • - Reduced administrative burden thanks to a cohesive tech stack
  • - Decreased likelihood of error, which is typical of disjointed systems

HR and payroll work together to ensure employees are paid accurately and on time, every time. While HR is responsible for managing employee relations on a broader level — including hours worked, holiday and sick pay management, and benefits administration — payroll professionals are responsible for ensuring employees are paid correctly, taking into account their salary and hours worked, as well as any additional (or atypical) payments such as overtime, holiday pay, bonuses, and sick pay.

HR teams can, broadly speaking, either run payroll in -house or outsource their payroll function; both options will require payroll software to perform the process. The payroll software HR uses in-house can range from off-the-shelf payroll software, to customised integrated payroll systems, like Ciphr Payroll, which is connected to the organisation’s HR system.

HR and payroll need to work collaboratively to ensure employees are paid on time and accurately for each pay period. It is the organisation’s choice whether to keep payroll in-house or outsource the payroll process, but an integrated HR and payroll system is one of the most reliable, practical ways to ensure accurate data transfers and timely payments, regardless of the size of the organisation or the complexity of the payroll function.

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