GDPR compliant HR software by Ciphr

Our range of HR, recruitment, onboarding and payroll solutions make it easier for you to comply with the GDPR regulations across every stage of the employee lifecycle. Plus, our off-the-shelf GDPR eLearning content will help you create an ‘information security-aware’ culture, ensuring your people understand their role in securing your organisation’s data.

Ciphr holds the ISO 27001:2013 certification, an internationally recognised best practice framework for an information security management system, as well as the Cyber Essentials Plus certificate of assurance, a government backed scheme that is independently audited – among many other accreditations.

Ensuring ongoing compliance with regulations such as the GDPR can be tricky for small and medium-sized organisations – particularly those that are growing fast, and are dealing with rising volumes of employees information from myriad sources, including job and pay records, health and wellbeing information, background and right to work checks, and even biometric time and attendance data.

Specialist GDPR compliant HR software such as Ciphr’s makes it easier to achieve and maintain ongoing compliance with the GDPR. Its in-built tools include:

• A data-retention dashboard, from which you can download data, request extensions to data-retention periods, anonymise records, and delete information when permissions expire
• The ability to anonymise leavers’ records rather than delete them
• The option to restrict access to sensitive information, based on users’ profiles
• Automatic reminders, so you can re-validate consent when needed
• The ability to define data-retention periods – for 30, 60, 90 days or longer – after which leavers’ records will be marked for anonymisation or deletion
• Policy distribution and acceptance functionality, so you can ensure your people have read and understood your data protection policy
• Self-service access for employees, so they can view and update personal information themselves
• Grant leavers or staff access to their data, helping you fulfil subject access requests (SARs)

With most job applications taking place online, and the sheer volume of total applications per role, your organisation must make sure you’re processing applicant data securely and compliantly.

Make your processes GDPR compliant by securely capturing and storing applicants’ personal data using our recruitment software, Ciphr iRecruit. Features include:

• Data-retention dashboard: you can see when consent expires for individual candidates’ records, and flag the records for anonymisation or deletion in line with your data retention policy
• Invite hiring managers to review applications within the recruitment software itself; no insecure sharing of CVs via email or chat message
• Ability to hide personal information from applications, supporting blind recruitment processes
• Integrating recruitment software with Ciphr’s HR system and employee onboarding software means you can securely transmit the details of successful candidates to other people management systems automatically, reducing the risk of a data security breach

Whether you need to securely store learners’ digital records, or engage learners with GDPR-related training content, Ciphr’s range of learning solutions are here to help:

• Our learning management system, Ciphr LMS, securely stores learners’ records
• Integrated HR and LMS software from Ciphr enables seamless access between the two systems, helping to increase learning uptake and ensuring that data is always transferred securely between the platforms
• Our subsidiary, Marshall E-Learning, offers a range of information security awareness and GDPR compliance off-the-shelf eLearning courses. Annual information security training helps to create a GDPR-aware culture, and decrease the risk of accidental data breaches