Five benefits of choosing a single, integrated HR and payroll provider
23 September 2020

Five benefits of choosing a single, integrated HR and payroll provider

Improve data accuracy, reporting, and compliance by bringing HR and payroll together

Author

Maryam Munir

Maryam Munir

Maryam Munir worked as a content marketing writer at Ciphr from 2019 to 2021.

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HR transformation Pay benefits and reward

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Improve data accuracy, reporting, and compliance by bringing HR and payroll together

Is it possible to manage all of my people data and pay my people from the same system? The answer is yes – if you invest in a single, integrated HR and payroll solution. At a time when HR is having to take on new responsibilities as a result of the coronavirus pandemic, and payroll teams are having to ensure all employees are paid accurately, and on schedule during uncertain times, collaboration between these two functions is more critical than ever. So if you don’t already use a single, integrated HR and payroll solution, now’s the time to consider making the switch. Here are Ciphr’s top five benefits of choosing a single provider for your HR and payroll.

1. Greater data accuracy and security

An integrated HR and payroll solution can store all sensitive data – for example, employees’ payroll numbers, tax information and personal contact details – in a single, secure system.

Data is less likely to be hacked, and a single set of data for HR and payroll means there will be no need to duplicate information or collect information more than once, meaning less manual work and data entry for employees (and HR and payroll teams).

You can also improve your data accuracy as a result of data only having to be added into your system once. With multiple systems, more people have to input more data, increasing the risk of human error. But an integrated HR and payroll solutions means data doesn’t have to be inputted multiple times, increasing the confidence you have in your data.

2. Less time to process payroll

Processing payroll can be a time-consuming task, especially if your payroll team is short-staffed because of illness or annual leave.

Opting for an integrated HR and payroll solution enables you to  automate a greater proportion of your payroll processes – while maintaining control and approval over final payments – saving you time and effort, making pay runs more accurate, and allowing cut-off dates to be closer to pay day.

3. Easier reporting

Bringing together HR and payroll data can also make reporting – such as the production of gender pay gap reports – much easier. Data can be accessed quickly and easily, and HR and payroll teams can report on this data without taking up too much of their time. Easier reporting also means informed decisions about improving performance or pay can be made more quickly and easily.

4. Ensures compliance

HR and payroll professionals have ensure their organisations are complying with the latest employment and payroll legislation, and having data organised and stored in a single system can help to improve and simplify compliance. Your single, integrated HR and payroll system will create and store an audit trail of important decisions and changes to employee records, and can even flag if regular checks or certification tasks are overdue.

5. Single point of contact for assistance

Having an integrated HR and payroll solutions mean your HR and payroll teams have a single point of contact if they need help with the system, meaning your queries can be solved swiftly and minimising the risk of disruption to your employees.

Want to find out more about Ciphr HR and Ciphr Payroll – our fully integrated HR and payroll solution? Contact us at [email protected], call 01628 814242, or watch the webinar recording  below.