Improve data accuracy, reporting, and compliance by integrating HR and payroll
Is it possible to manage all of my people data and pay my people from the same system? The answer is yes – if you invest in a single, integrated HR and payroll solution. At a time of rising living costs, it’s more critical than ever that employers support workers with accurate, timely, pay – and making this an HR priority (including collaboration between these two functions) is crucial. If you don’t already use a single, integrated HRIS payroll software solution, it’s time to consider making the switch.
Five benefits of an integrated HR and payroll system
1. Greater data accuracy and security
2. Less time to process payroll
5. Single point of contact for assistance
1. Greater data accuracy and security
An integrated HR and payroll solution can store all sensitive data – for example, employees’ payroll numbers, tax information and personal contact details – in a single, secure system.
Data is less likely to be compromised, and a single set of data for HR and payroll means there will be no need to duplicate or collect information more than once. This results in less manual work and data entry for employees, as well as HR and payroll teams.
You can also improve your data accuracy as a result of data only having to be added into your system once. With multiple systems, more people have to input more data, increasing the risk of human error. But an integrated HR and payroll solution streamlines your data, reduces manual processes, and increases the confidence you have in your data.
2. Less time to process payroll
Processing payroll can be a time-consuming task, especially if your payroll team is short-staffed or if you’ve not yet outsourced payroll.
Opting for an integrated HR and payroll solution enables you to automate a greater proportion of your payroll processes – while maintaining control and approval over final payments – saving you time and effort, making pay runs more accurate, and allowing cut-off dates to be closer to pay day.
3. Easier reporting
Bringing together HR and payroll data can also make reporting – such as the production of gender pay gap reports – much easier. Data can be accessed quickly and easily, and HR and payroll teams can report on this data without taking up too much of their time. Easier reporting also means informed decisions about improving performance or pay can be made more quickly and easily.
4. Ensures compliance
HR and payroll professionals have to ensure their organisations are complying with the latest employment laws and payroll legislation, and having data organised and stored in a single system can help to improve and simplify compliance. Your single, integrated HR and payroll software will create and store an audit trail of important decisions and changes to employee records, and can even flag if regular checks or certification tasks are overdue.
Related reading: Five reasons business leaders in the UK outsourced payroll - and why you should, too
5. Single point of contact for assistance
Having an integrated payroll and HR software means your HR and payroll teams have a single point of contact if they need help with the system, meaning your queries can be solved swiftly and minimising the risk of disruption to your employees.
Considering bringing your HR and payroll together?
To find out more about Ciphr HR and Ciphr Payroll – our fully integrated HR and payroll solution – request a demo today. You can also download our brochure to learn more.
This article was first published in September 2020. It was updated in December 2022 for freshness, clarity, and accuracy, and republished in November 2024.